Event Rentals: Frequently Asked Questions

When can I start setting up for my event?

You can begin setting up as early as 10 AM* on the day of your event. Tables and chairs will be set and ready to go per your custom floor plan. There will be an event staff member on site to answer any questions and direct vendors. 
*Please note, if your set-up is during regular business hours for the Foundry, the Grand Hall will still be accessible to the public.

Is the Foundry open to the public?

Yes. The Foundry is a free public art centre that is open to the public Tuesday-Saturday from 10am-5pm.
 

Decorations… Do you provide any? What are the restrictions? Are real candles allowed? 

The Foundry is beautifully decorated with art already! However, any other decorations are the responsibility of the client. We do not allow glitter, feathers, confetti, helium balloons, or sparklers of any kind inside the Foundry. Candles are allowed but must be contained in glass and the glass must be one inch above the flame.

Is there a place for us to get ready at the venue?

Yes, we do have a Suite available for no extra charge. This is located upstairs in Studio 12. 

Can we have someone play the piano?

Yes, you can! The piano is also self-playing (the keys even move!). Reach out to us for a full list of piano music options. 

Can I bring in my own food and/or alcohol?

You can choose from one of our 7 amazing caterers on our Preferred Caterers List. If you choose to bring in an outside caterer, they must have a license and carry commercial insurance. There is a $750 Non-Preferred Caterer Fee for the client, and a $750 Kitchen Fee for the caterer. All alcohol must be purchased through the FAC’s Beverage Packages.

What about rehearsals?

Rehearsals can take place Tuesday - Friday before 5:00 PM and must be scheduled with the Events Specialist.

When does my event need to end?

All guests, gifts, food, etc. must be removed one hour after the end of your event. Additional time will result in a charge of $200/hour.

Will your staff be on site during my event?

Yes, there will be 2-3 Event Staff members on site starting at 10am until the end of your event.

Who sets up and breaks down tables and chairs? Can we flip the room from ceremony to reception? W

The Foundry staff will set up and take down all tables and chairs. We will set the room to match your custom ceremony floorplan, and then move all tables and chairs to match your custom reception floorplan after the ceremony. 

Is there a storage area for decor boxes?

Yes, we can store all of your boxes and extra decorations behind the stage in our back room during your event. 

When are my payments due?

Reservation Deposit: 1/3 of the overall fees are due upon signing the contract. This confirms and holds your reservation with the Foundry Art Centre.

Second Payment: 1/3 of the balance is due 90 days out and can be paid at or after your planning meeting. We will adjust your guest count at this time. Numbers can go up or down.

Final Payment: Your final balance is due 15 days before the event date. We will adjust your guest count at this time. Numbers can go up or down.

After your final payment, counts may increase but not decrease. We can add guests to your event, but we cannot refund any money if guest count goes down after making your final payment.